- #CREATING TABLE OF CONTENTS IN ADOBE PRO XI HOW TO#
- #CREATING TABLE OF CONTENTS IN ADOBE PRO XI PDF#
Do not leave scanned text in the document. Run Optical Character Recognition (OCR) (Text Recognition function) to convert a scanned image of text to readable text. Not have comments, annotations, or tracked changes within your final document. Under the Review tab, ensure you are seeing all markup and that none display in the document.
#CREATING TABLE OF CONTENTS IN ADOBE PRO XI PDF#
Removing all comments and accepting or rejecting track changes (in MS Word) before converting the document to PDF format. Do not type a table of contents manually. For example, in MS Word, the Table of Contents feature is found on the Reference tab within the Table of Contents panel. Use the built-in Table of Contents feature of your source program to build a table of contents in a document. Do not create a list by typing the number at the beginning of every line or typing a hyphen as an example. For example, in MS Word, Lists can be found from the Home tab within the Paragraph panel.
Use the built-in list feature of your source program for bulleted and numbered lists. Do not manually create a heading by simply bolding or changing the font size or color. Using Styles will ensure that your document is properly bookmarked and tagged when converted to PDF format. For example, in MS Word, Styles can be found on the Home tab within the Styles panel.
Use the built-in style headings of your source program to create a visual heading in your document. Visual Example (click images to enlarge) Best Practices Related to PDF Documents Topic To compare the two products, check out this matrix. *To determine which version you have, find the program under the Start menu of your computer or right-click on the desktop icon and choose Properties. Test and Debug a PDF for 508 Compliance (Acrobat Pro DC) * Test and Debug a PDF for 508 Compliance (Acrobat Pro) * Step-by-Step Instructions for Creating a PDF from Word Note that theīlue italicized items on the left columns apply to all Microsoft Office files and serve as sound guiding principles for creating accessible documents from any other program. Read the table below and then visit the links on the right below the Related Pages area for more information and some video tutorials. Without running the Text Recognition function, scanned text is simply an image and therefore not accessible. If you choose to scan, run the Text Recognition (OCR) feature of Adobe Acrobat to make the text accessible to a screen reader and then run the accessibility checker to ensure that the document meets the other accessibility requirements. Note that Adobe has a built-in accessibility checker in the Tools section.īesides converting a Word document into PDF, another method for creating a PDF is scanning a paper copy of the document. Read more about Word accessibility and best practices before you begin. All correctly formatted documents from Word will be tagged and bookmarked correctly on the portal site. Using the Styles in Word will also ensure that your document is bookmarked properly. Such elements include headers, body text, lists, images, backgrounds, and tables. Content must be properly tagged so that a screen reader can know what kind of information the content represents. By using the built-in features within Word, you can avoid many of the common accessibility mistakes. To make an accessible PDF document, start by creating an accessible document in Microsoft Word (or other Office app) now enhanced in Microsoft 365 and then use "Save As" to convert it to a PDF.
Most Common Accessibility Issues Related to PDF Documents.Adobe Accessibility Checker - Understand the Inspection Results.
#CREATING TABLE OF CONTENTS IN ADOBE PRO XI HOW TO#
How To Create 508 Compliant Adobe PDF Documents
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